The Payroll & Administrative Assistant will provide payroll and administrative support to the Flight Department with a focus on auditing, ensuring accuracy, processing and preparing pilot payroll, and managing all administrative tasks.

Primary Responsibilities:   

• Must thoroughly understand and ensure compliance with our Collective Bargaining Agreement (CBA) pay rules and requirements
• Report updates, discrepancies, errors, and potential disqualifications to HR Leadership
• Submit accurate, audited pilot pay information to Payroll Manager
• Monitor and ensure timely follow-up with pilot pay distribution group emails
• Build strong business relationships and be available and approachable for questions and assistance
• Run accurate and timely scheduled and unscheduled reports
• Research and resolve pay issues or concerns in a timely manner
• Maintain pilot personnel and pay information in ADP, Outgoing Pilot Records Improvement Act (PRIA), Pilot Records Database (PRD), and any other internal and external flight department records requirements
• Audit pilot records in ADP to ensure accuracy 
• Coordinate and process pilot uniform orders
• Primary payroll backup as needed, including processing bi-weekly payroll
• Manage feedback forms, emails, and follow-up for Company Feedback forms
• Assist with special projects and additional duties as assigned

Qualifications:   

• Excellent written and oral communication skills required
• 2 years of payroll experience preferred, with 
• ADP experience is highly preferred
• Strong computer skills, including creating and formatting Excel spreadsheets is highly preferred
• Professional; able to work independently and in a collaborative environment
• Able to successfully handle multiple priorities and functions in a fast-paced environment
• Sharp attention to detail
• Excellent customer service skills with a genuine desire to assist others